Time Tracking

12 Cost-Effective Ideas to Help Businesses Save Money

Whether you’re a startup or a company with solid experience on the market, running your business on the Internet or its “brick and mortar”, you wouldn’t mind saving some money, would you? For some companies on the shoestring budget reducing expenses is the necessary condition to keep afloat.

Contrary popular beliefs, you can save money without sacrificing the quality of products/services and dismissing most of the staff.

Below, you’ll find the recommendations on optimizing expenses and finding ways of saving money by using more effective methods in doing your work. Insignificant as they may seem, in total they can result in quite perceptive changes in your budget.

1. Add promotional materials to the package

Make use of all opportunities to insert your fliers, advertising leaflets, coupon codes, gift certificates etc into the packaging when you’re sending an order etc. This helps save resources on mailing these materials separately.

2. Get new prospects at no cost

Ask your friends and acquaintances to share the information about your services or products with the people who might be interested in them. It costs you nothing and can bring good results.

3. Use clients as marketers

Ask your customers to share the info about their purchase/visit/being served in your company through social media or via distributing your cards/fliers etc. You can encourage them with a small discount or gift, it will still be worth the money, since the personal recommendations work very well to gain new customers.

4. Become a known expert in your field

You can gain valuable attention by sharing your expertise in the resources where your target audience can be found – blogs, videos, Q&A websites, webinars etc. You won’t earn money, but increased popularity will be the best reward.

5. Search your prospects on the Internet

Use search engines to find the forums and user groups relevant to your field. Leave your messages in the threads where the info may be helpful. Make sure you don’t sound too promotional, but do include the link to your website in the signature.

6. Ensure maximum visibility

Insert your website/store/office address wherever applicable – in your letterheads, email signatures, company vehicles, packages, uniform etc.

7. Buy used office furniture and equipment

There are lots of sites where you can choose decent goods for your office at half the price.

8. Cut down on software spending’s

You can avoid high software costs if you use special resources where different types of software is available for free. These include trial and limited versions, as well as some totally free software that you can use instead of the traditional paid tools.

9. Use freelancers’ work

This lets save on new hires and involve freelancers only when the volumes of work go up. Moreover, you usually don’t have to pay taxes for remote employees’ work.

10. Hire interns

You can save money by getting employees who are willing to get experience and ready to work for a lower salary or agree to work for free just to get a recomendation.

11. Learn new skills

If you’re using hired help to do certain chores, consider taking some training to be able to do it yourself. Sending newsletters, writing press releases or blog news isn’t a rocket science, you know, yet the savings will be well felt.

12. Use time tracking software

The tool like Yaware.TimeTracker monitors the work of your employees and helps you find out the most productive ones and those needing extra motivation, discover workload issues that lead to failed deadlines and dissatisfied clients. It also helps track how much time at work is wasted for unproductive activities like online shopping, social networks, games, coffee breaks etc. As a result, you’ll take the distractions under control and will pay only for the productive work time. By the way, it is an excellent means of boosting employee productivity by 15-20% on average.

Conclusion

Most of these methods of saving money cost you nothing except for your time, and still are good at helping you improve the business finances. As to the time tracking software, it has a lot of benefits apart from being the means to cut down costs. Well, there’s no better way to find them out than using this tool. It is easier than you think – just sign up for Yaware.TimeTracker and get unlimited 14-day access to all of its features for absolutely free.

Benefits of Remote Employee Time Tracking For Employers and Freelancers

The Internet has revolutionized the way people work, enabling them to make a living and communicate with their employers from any spot on Earth. It has literally broken all geographical boundaries and initiated the appearance of a new type of worker – a remote employee, a.k.a freelancer.

Today, more and more people prefer freelancing since they aren’t bound by any full-time job obligations. They receive orders, fulfill them and get their reward – and remain their own bosses. It is an excellent opportunity to live the life to the full, travel around the world and still get paid and develop professionally.

The most popular freelance jobs are traditionally:

  • developers – from websites to games and mobile apps;
  • graphic and web designers;
  • writers and copywriters;
  • marketers and sales agents, SEO and SEM specialists;
  • translators, teachers and tutors etc.

Using the work of freelancers is very convenient for employers, too. First of all, they can find the specialist with the high level of proficiency, which isn’t available in their location. Secondly, they can refer to freelancer’s services whenever the need arises instead of hiring a full-time employee. Finally, a freelancer works remotely, and doesn’t need a table and office equipment, so it’s attractive in terms of saving money.

Challenges related to working with freelancers

Still, in spite of the apparent benefits, a great number of companies shun remote workers. In the majority of cases it happens due to the following reasons:

1. Lack of control

Employers aren’t sure whether the freelancer is working only on their project and fear that he/she might be attending to other projects or personal matters at the same time.

2. Lack of transparency with billing

It is especially pressing in case with billable time as it is hard to learn exactly how much time the remote worker spent on your very project.

3. Insufficient communication and low engagement

Traditionally, Internet remains the major means of communication, but in case of big time difference it gets harder to communicate, especially if it is important that an employer is in total control of the process and has to make the necessary alterations. Moreover, a freelancer might feel not really engaged in the work due to being outside of the team.

Was remote employee time tracking can help

Adopting the tools for remote employee time tracking help successfully deal with all the above mentioned challenges. Apart from it, they can be used to monitor the work of all office employees, too.

So, how does a time tracking service facilitates the collaboration with freelancers?

1. Automated data collecting

Once installed on the person’s computer, a time tracker automatically records the data on all websites and software used and exact timing for each of them. There’s no way of cheating, and no human error possible. This means, you’ll be able to fully control the work progress.

2. Accurate info on the time worked

Remote employee time tracking software provides you with the precise data on overall time worked, the percentage of productive/unproductive time and the number and duration of breaks taken. This enables transparent billing and is beneficial both for the employer and the freelancer, who can easily provide proofs for their clients.

3. Deeper engagement

The time tracker to an extent performs a supervision role – a freelancer feels that the process of their work is being tracked and evaluated along with the result. This can be an incentive to be more diligent and feel a part of a team, especially if the person responsible for the project makes remarks on the progress and gives their recommendations.

Bottom line

Now you see that thanks to the remote employee time tracking services like Yaware.TimeTracker both freelancer and you as their boss are in the “win-win” situation. Still apprehensive? Then, simply take a minute to register your account and receive free 14-day access to all the features of Yaware.TimeTracker to discover the great opportunities of using the remote employees’ work.

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3 Popular Time Tracking Software Myths Busted

Time tracking software is a great invention that has greatly eased the life of thousands of employers and their employees (yes, you got it right). However, along with numerous admirers, there are lots of people who don’t accept the idea of their work time being tracked and strongly oppose it. Often, this is the result of lack of information about this type of tools.

In this post, we shall debunk the most popular misconceptions about the time tracking services and describe what they actually do.

What really is a time tracker?

Opposite to the popular belief that this is a tool designed solely for employers to be able to keep a close eye on each move of their staff members, it is not so.

A time tracker is a software installed on a computer and collecting data about all the activity going on. To be more precise, typically you can learn the following from the time tracking software:

  • overall hours worked
  • when the work was started and finished
  • when and how many breaks were taken, for how long and for what reason
  • what websites and software were used

Based on this information and an extensive database of different resources categorized as productive/unproductive, the service is capable of estimating what is employee work productivity.

This data is usually formed into easy to understand reports that can be emailed to the responsible employee(s). Thanks to the function of configuring different access levels, a company head has an opportunity to delegate the responsibility of employee time monitoring. Similarly, the software allows flexible settings for different categories of employees. For instance, social networks can be productive for SMM specialist and unproductive for an accountant.

Time tracking software as the way to monitor how you do your work?

For many employees, the word “monitoring” has a negative connotation. When it goes about their work being monitored, they feel someone is constantly watching and documenting their work methods and is eventually going to criticize even the smallest mistakes. In fact, it would be a waste of time and no one implements time trackers for finding faults.

On the other hand, these services are very helpful in spotting and fixing any glitches within the workload. They show employees who have their hands full and those who are bored because of the insufficient amount of tasks assigned. Redistributing the tasks between the two categories not only optimizes workload, but also helps create healthier atmosphere in the office.

Time tracker as the means of spying on you?

In a majority of cases, employees are very hostile to the time trackers because they confuse them with the spy software. They fear their privacy being intruded and personal details stolen. In fact, no legal time tracking tools gather sensitive information. Moreover, spy software is always invisible for the user, whereas time trackers are working explicitly. Many such tools also have the option of pausing tracking, which leaves room for privacy.

However, some employee fears are quite real – this software will show how much of the work time they’re spending on non-work related activities and websites. It also sheds light on the most common “time eaters” and distractions. However. it is not done for finding “the guilty” and punishing them. On the contrary, it is an effective way of optimizing time management and boosting productivity. Some employees may not even realize where their time goes and why they tend to fail at meeting the deadlines and here the time tracker will be very helpful.

Time tracking software – just one more chore?

Those unfamiliar with this tool, may think it similar to the traditional timesheets, which require employees to distract from their work every now and then to write down their current activity.

In fact, time trackers are totally opposite, as they don’t require any extra actions and are totally automated. They launch when the computer starts and switch off along with it. This not only saves precious time, but also lets completely focus on performing your task. Plus, it excludes errors that may occur if you forget to timely enter an activity into a timesheet and then need to invent it or adjust timing to make it look good to the employer.

Final remarks

Are you now convinced that time tracking software is actually a very useful tool for your company? The best way is to give it a good test drive and then make your own conclusion. With Yaware.TimeTracker, it is simple, free and no risk at all. All you need is to fill in a short registration form with the most basic data and no credit card number required. It lets you use the software for 14 days at no cost and with no limits.

Ready to start tracking time?

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